We're Excited to Meet You!

The faculty and students of the Integrative Genetics and Genomics (IGG) Graduate Group are looking forward to your visit! During your visit, you will have an opportunity to learn more about us—the people, the interdisciplinary research, the extensive research facilities, and the collaborative academic environment that make UC Davis a great place to undertake graduate studies. We hope this event will help you ascertain whether study at UC Davis is a good fit for you, and vice versa.

This page contains a lot of information. Please read fully and carefully to ensure you are prepared for your visit!

Summary of Events Travel Information Other Details FAQ

Arboretum Bridge

Summary of Events

Map of Event Locations

Wednesday, February 19th
Arrive to Davis. Most of the presentations this day will take place in 1005 Genome and Biomedical Sciences Facility (GBSF) unless otherwise noted.

*12:15pm - Shuttle transportation from Hotel to GBSF. 

12:30pm-1:30pm - Orientation Check-In and Lunch. GBSF Lobby

1:30pm-2:00pm - Welcome and Introduction to the IGG Grad Group.

2:00pm-2:15pm - Presentation: Student Outreach & Mentoring.

2:15pm-2:30pm - Presentation: Life in and around UC Davis.

2:30pm-3:00pm - Tour of the Genome Center

3:15pm-5:15pm - Areas of Excellence presented by IGG Faculty. 

5:15pm-6:15pm - Break **or travel back to the hotel.

**6pm - Van goes to Great Bear Vineyard

6:15pm-8:15pm - Dinner at Great Bear Vineyard

8:15pm - End of day or **travel back to the hotel

*Transportation available for guests staying at BW University Lodge.
** Transportation available for guests who do not have a vehicle. However, first contact Victoria to make sure you are included in our headcount. 
Events are scheduled between 12:15pm to 8:15pm this day. Lunch and Dinner will be provided by the program.

Thursday, February 20th
Most of the presentations this day will take place in 1022 Green Hall unless otherwise noted.
8:45am - Guests staying at the BW University Lodge will meet IGG Student at the hotel lobby to walk to Green Hall.

9:00am-9:30am - Breakfast

9:30am-9:45am - Presentation: Diversity, Equity, and Inclusion in IGG

9:45am-10:45am - IGG Rotation Spotlight

10:45am-11:45am - Student Led Campus Tour

11:45am-1:15pm - Lunch Round Table

1:15pm-2:00pm - IGG Student Poster Session. Green Hall Courtyard.

2:00pm - End of day. Depart from Davis or stay extra day at own expense. 

Events are scheduled between 9:00am to 2:00pm this day. Breakfast and Lunch provided by the program. 

Travel Information

It is your responsibility to arrange all travel between your home to/from UC Davis. Depending on your current physical address, the program may be able to reimburse your lodging and travel expenses. Please check you email for specific reimbursement limits.

If you are booking travel, it is recommend you select tickets with some flexibility. UC Davis is unable to reimburse incomplete travel (i.e. cannot reimburse flight if student cannot attend event due to illness).

UC Davis cannot reimburse expenses until travel has concluded. Reimbursement checks are typically received 6-8 weeks after your visit to campus.

Hotel

Students travelling from beyond Sacramento, Solano, or Yolo County will be provided a hotel room for the night of February 19th. Our guests will be staying at either the Best Western University Lodge or at the Aggie Inn. Hotel rooms will be shared with another visiting IGG student. You will be given an opportunity to let us know your preferences for your hotel stay, but we cannot guarantee that we can accommodate all of them.

Students travelling within Sacramento area, Solano, or Yolo County will not be provided hotel accommodations.

Getting to Campus

UC Davis policy requires students to select the most cost-effective method to getting to campus. If you choose to drive to a destination normally traveled to via air, only the more economical option will be reimbursed (and vice versa). You will find some travel options below:

  • Ground transportation (driving, train, bus): This is usually the most cost-effective option for students travelling from the Bay Area, Northern California, or Reno, NV. The current mileage reimbursement rate is $0.67 per mile* for people driving a personal vehicle to campus. Amtrak is another popular option, with a station conveniently located in Downtown Davis.
    • Non-reimbursable: gas (if driving); train points/redeemed miles/gift cards; business and first-class train tickets; rental cars
    • Reimbursable (with receipts)*: tolls, parking, and mileage (if driving); train/bus tickets paid for with credit/debit card
  • Flying: This is usually the most cost-effective option for students travelling from Southern California or other states. Sacramento International Airport (SMF) is the closest airport to Davis, CA. Ride share services and taxis are available between SMF and Davis. Rental cars are not recommended and will not be reimbursed, if purchased.
    • Non-reimbursable: airline points/redeemed miles/gift cards; business and first-class airlines tickets; flight upgrades (priority boarding, additional leg room, etc.); rental cars
    • Reimbursable (with receipts)*: flights paid for with credit/debit card; baggage fees; airport parking
Travel Reimbursements*

All reimbursements are up to the limit stated in your personal invitation email. Costs beyond the stated reimbursement limit are non-reimbursable. Receipts are required for all reimbursable expenses.

Once you have booked your travel, please uploaded all receipts HERE.

Please make sure that your receipt includes your travel itinerary. Reimbursement checks will be mailed to the address you provided in your original RSVP. Checks may take up to 6-8 weeks to arrive after the recruitment event. Please let your graduate program coordinator know as soon as possible if this is a significant financial burden to you. 

Other Details

Dress

This event is business casual. There will be considerable walking, so bring comfortable shoes/clothing.

Weather

In early February, rain is always a possibility, so bring an umbrella or rain jacket. Day-time temperatures are usually in the mid-50s to low-60s. 

Reimbursements

The Graduate Program Coordinator will email you a reimbursement certification once your reimbursement report is ready for submission. You are required to sign and return this form; your reimbursement check cannot be mailed until you return the form.

Admission and Financial Offers

Admission and financial offers are typically extended between March 1 and March 15. If you have not heard back from the program by March 15, please reach out to your graduate program coordinator.

UC Davis is a member of the Council of Graduate Schools (CGS), and per the Council of Graduate Schools Resolution, you are under no obligation to accept financial offers from UC Davis prior to April 15

FAQ

  • I will be travelling to Davis from City A but travelling from Davis to City B. What do I do? 
  • This is a common situation when students are travelling from one recruitment event to another. The same reimbursement guidelines and limits are in place: you must select the most cost-effective travel to/from each location, and all reimbursements require receipts. 
  • I want to extend my time in Davis. Can I do that?
  • You may stay extra days in Davis at your own expense. Lodging, food, parking, etc. for dates beyond the recruitment event will NOT be reimbursed. Your return travel is still reimbursable; make sure to follow the guidelines and limits listed above. 
  • My partner and/or family would like to join this event. Is that allowable?
  • This program is for invited applicants only. If partners/families join your visit, they must book and pay for their own travel accommodations and may NOT join any graduate group events. 

    If you plan to book a hotel room using your own funds to share with your partner and/or family, please notify the Graduate Program Coordinator.
  • I have family/friends in the Davis area. Can I stay with them?
  • Yes! Please let the Graduate Program Coordinator know you will not be needing hotel accommodations for your visit.
  • Who is the IGG Graduate Program Coordinator?
  • Hello! My name is Victoria Torres and you may contact me via email at vgtorres@ucdavis.edu. Please allow 3 business days for me to get back to you. Thank you!